Todoist is a great app. If you're not sure where to find your completed tasks watch this short video.Some things in Todoist can be a little hard to find,. A task manager you can trust for life. In the 14 years and 107 days that we’ve been building Todoist, we’ve never considered selling out or becoming acquired. Our team is committed to staying independent and earning your trust for as long as you need our apps. To hide completed tasks, open the list and tap on the three-dot icon. Then select Hide completed tasks. Also on Guiding Tech. Google Tasks vs Microsoft To-Do: Comparison of To-Do Apps From Two Giants. Todoist has a feature called “karma” where you earn points for completing more tasks. By gaining a certain number of points, you go to a different level. This feature makes Todoist quite good for productivity, and motivates me to complete the pending — and often boring — tasks that I have to complete in a day.

It turns out that using an asterisk in Todoist can lead to some interesting results!

By mistake, I found out when automatically importing a task from Slack to Todoist via Zapier (that’s another post for another time!) that having an asterisk, “*”, at the start of your task did something interesting. How to screen record on mac pc.

By having that asterisk there, it essentially made a task that could not be completed!

Why is this important?

It turns out that you can use it to make a header that you cannot easily remove – handy if you are putting a lot of sub tasks under it and don’t want to easily delete them by mistake. This may sound odd, check out the video so you can see exactly how and why this works – much easier to show in a video than to put down in words.

Not only did I find the asterisk to be helpful for making headers when using sub-tasks, but it can also make italics and bold.

All you have to do is surround you text with an asterisk on each side, like this:

*this will look like italics*

which will look like this once you save your task:

Todoist Filter Completed Tasks

this will look like italics

You can also do bold by using exclamation marks:

!! This is bold !!

will look like this once you save the task:

this is bold

You can put a space between the asterisk or exclamation mark or not, I found that it didn’t make a difference.

Just remember, if you use an asterisk at the beginning of your task to make it italic, you’ll also make that task uncompletable. Yup, I’m going to go ahead and say that “uncompletable” is a word.

Hope this helps you with your Todoist use!

Todoist has been my task manager of choice for a few months now, and while I still find that I’m missing some features that would make it even better (URL schemes, Start Dates, etc.), I still find that it has a lot to offer that many task managers out there don’t (which I outlined in an earlier post). But perhaps the thing that I’ve found most appealing is the ability to use multiple labels for a task.

I treat Todoist’s labels as modes, as per my productivity approach The NOW Year Formula. Other apps (Asana, for example) use the term “tags” rather than labels or modes, but I treat them essentially in the same manner. Modes are what add real value to my tasks, and the labelling feature in Todoist really lets me add a ton of value to each and every task I add to the app.

I have used energy levels as modes for a long time (ever since Sven Fechner delivered a talk that drove home how useful they are when used as GTD contexts), and with Todoist I can now attach more conventional modes/labels to a task alongside energy levels.

Here are some of the categories I use when creating labels: Download mobileaction driver.

Location

Todoist Delete Completed Tasks

As you can see in the image above, “Share Mikes on Mics” is a task that requires Low Energy and the location that I can complete the task in is “Social” (as in “social networks”). I can’t do that in OmniFocus, although I could create Perspectives that shape a similar workflow. Still, creating perspectives in OmniFocus can be challenging for the novice user, whereas adding additional labels to tasks in Todoist is incredibly simple.

I define locations as places that exist both in the offline and online world, mainly because I spend much of my time working from home. I only use “Home” as a label for tasks that live in the project “Household Maintenance” because it allows me to clearly separate my work life from my home life. I don’t use a label called “Work” because I find that to be too vague. Instead, I’ll use labels for the apps I need to be using for certain tasks (Evernote for idea management is a great example) or I’ll use a more generic label like “Email” or “Calls” for tasks that require me to use a phone (landline or mobile) or email (Postbox or Dispatch). All a location-based label is designed to do is tell me where I need to be to complete that task, whether it’s a physical space or an app.

Time

I only started using time-based labels recently, and it was actually after dealing with a few Productivityist Coaching clients who felt that they would work well for them. After experimenting with them myself, I found they can be really beneficial for those moments where you don’t have much time (between meetings, during a commute, etc.) but want to move certain things forward.

Useful labels that are time-based can be as follows:

@-2 or @-2_Minutes: This aligns really nicely with the GTD mentality of doing something if it takes less than two minutes. That said, you probably should have done it when you captured it – or if you’re using The Strikethrough System it shouldn’t even make its way into Todoist if it takes two minutes or less. (Note: I use the “less than” sign rather than the minus sign, but doing so here adds weird markup text.)
@-5 or @-5_Minutes: This works well for those tasks that wind up in Todoist because they will take longer than two minutes, but won’t take a ton of time to complete. I find these are most commonly used when making certain phone calls or sending certain emails.
@25+ or @25+Minutes: This label is great for tasks that you know will take some time to do, and I use 25 as the minute value because that means it will take longer than one “pomodoro” to complete. Reserve these tasks when you know you have the ability to work on them for an extended period of time. (You can use this label as a guideline to help you time chunk in your calendar as well.)

I tend to pair these labels up with my energy level labels because I can really hone in on what tasks I can do with both the energy I have in me and the time I have available. I use time-based labels sparingly, but have them there for when I do need them. You may want to use them more often, especially if you’re inclined to have a time-based mindset over a task-based mindset (which a task manager, when used effectively, should help to shift).

People

Todoist Reports

When working with others, you may not always be ready to assign them tasks. This might be because you’ve yet to fully commit to the task or you don’t have all of the information they’ll need to do it properly available yet. That’s when using a label for individuals can come in handy.

In the image above, you’ll notice that the label “@ZA” is used, and that label represented by Virtual Assistant that I had hired through Zirtual (which has since shuttered). I actually assigned that to her at this point (as indicated by the red “ED” at the right hand side of the row), but if I hadn’t assigned the task then I’d still be able to search for tasks that I think I may want to assign to my assistant through the label. I try not to be specific when using labels for individuals because when it comes to assigning tasks I can easily see who was assigned it in that red box. So I’ll use labels that represent departments rather than individuals.

I also create projects that revolve around those departments, or will share specific projects with individuals so that they can work on a variety of tasks related to that project. In the example above, I have a project called “For My Assistant,” which is where every task I assign my assistant goes. There are certain projects she doesn’t need to see (or want to see, really), so by creating a project exclusively for her and using a label associated with her, I can decide across all projects I have which tasks might be good for her to work on, and then I simply move them to her exclusive project when I decide

Todoist Hide Completed Tasks